Undertake project work 5 tasks

Download PDF Version here. Tracking Work on MS Project Apart from being able to manage a project well, an effective project manager needs to ensure that the project goals are met on time and are within the budget.

Undertake project work 5 tasks

Before diving into any one method, let's answer the obvious question—Why do you need a project management system at all? Neil Armstrong and Buzz Aldrin's names will forever symbolize one of humanity's greatest achievements: Yet, with overNASA employees and 20, companies and universities working together on the Apollo missions, Undertake project work 5 tasks people who managed the project may have been the most crucial to actually landing on the moon.

InPresident Kennedy committed to putting a man on the moon—and bring him back safely—within a decade, when NASA had only ever sent an astronaut to space for 15 minutes.

Such a staggeringly complex project necessitated an incredible amount of resources, teamwork, innovation, and planning. Do each part at random, and it'd never get finished. As recounted in NASA's " Managing the Moon Program ," the problem wasn't so much what to do, as much as it was how to do so much in so little time.

Max Faget, head of engineering at Johnson Space Center. But quite simply, we considered a program of a number of phases. That task fell to Dr. Muller, who managed every part of the Apollo project from the White House to the smallest supplier. To ensure all phases worked perfectly, he broke each down into five areas: This five box system—called GEM boxes after Muller's initials—was designed "to focus, early on in the program, on the fact that you were going to test things, and you ought to design so you can test them," said Muller.

Program Control described what was needed, managed the budget and requirements, and specified how each piece worked together. John Logsdon of the feelings when Muller's project management plan was introduced.

But it proved itself out. Muller said, "the amount of time it took to convince people that that was, in fact, a good thing to do, and, in my view at least, was necessary in order to provide the kinds of communications that were required in that complex a program in order to be sure that all those interfaces worked.

NASA put the first humans on the moon and brought them back to earth safely in less than a decade of Kennedy's announcement. That was only possible by breaking down the enormous project into manageable, repeatable steps, ones that guaranteed success even when working with so many individuals and companies.

It was a project management system—and teamwork—that won the space race. Muller; Egypt's pyramids and the Great Wall of China showcase the results of project management from bygone millennia. There's little documentation of early project management methods, and today's project management methods are descended from ideas from the past century.

The most obvious way to break a project down is by its phases or tasks. Take cooking a recipe, for instance: A simple project management method would be to list each step and check it off as it's completed—a simple to-do listperhaps, would suffice.

Maybe you'd want to cook multiple dishes—perhaps you'll make a salad with just three steps since it doesn't need to be cooked and a dessert with just one step since it's pre-made.

You'll need to serve each dish on time, and still make sure everything gets done. Suddenly, you'll need a more powerful project management system, one that lines up the time needed for each task with the time each task is supposed to be completed. That's where one of the first modern project management tools—the Gantt chart—comes into play.

A list of tasks along with a Gantt Chart calendar, made with Smartsheet Invented independently by Korol Adamiecki and Henry Gantt in the early 20th century, the Gantt chart lists a project schedule based on start and finish dates.

You list how long a task takes, and if any other tasks have to be completed before that task can start—for instance, you can't serve your meal before you've cooked it.

Undertake project work 5 tasks

You can then calculate the "critical path" of the activities that must be completed by certain dates, and estimate how long the total project will take. Traditional project management looks a lot like this dinner project, only with far more tasks and more stringent deadlines and carefully planned resources.

A project with tight deadlines might use a Gantt chart to decide when to start tasks; a project where resources are more constrained say, a dinner project where two different dishes need the oven at different temperatures might use an event chain diagram—much the same as a Gantt chart, but focused on the usage of resources other than time.

Some projects need more or less structure than traditional project management gives you. If you're publishing a series of articles on a blog, specific deadlines might not be as helpful as a process where you plan each article, write the first draft, get early edits and feedback, finish the article, proofread it, and then publish it.

Instead of managing time or resources, you'll manage process, running every task through the same checklist or workflow.

At a glance…

It's for projects like these that Agile project management and its many offshoots—Lean, Kanban, and more—have been developed, to help you make a process to produce consistent work.

Some projects need to add more dates and resource allocation back into an agile workflow, so more advanced techniques like Six Sigma and Scrum have been developed as well. Popular Project Management Systems A century's march of industrial and technological revolution have left behind enough examples of projects to have a project management system for almost every possible need.

Even if your projects have less lofty goals and involve far fewer resources than sending a man to the moon, a structured project management system can help ensure your project's success.You’ve probably lived out this story one time or another: You’re having a great day at work.

You’re in the zone, knocking tasks out one by one. Then, all of a sudden, your supervisor drops a stack of papers on your desk and informs you that you’re in charge of a massive project.

Talk about. The project cycle Identify the purpose of the project and confirm the expected deliverables will support the business's goals and objectives. Set SMART goals for the project's milestones. 6 Work breakdown structure (WBS) The purpose of work breakdown structure (WBS) is to help plan effectively for a project by breaking key tasks or activities down in to more manageable and smaller.

Project Management: Tools & Techniques.

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